Electronic Patient Care Reports

Section 2 - EMERGENCY OPERATIONS

PURPOSE:

To ensure that all staff members of Maitland Fire Rescue properly dispose of all nonessential “paper” used in the preparation of a patient care report (PCR) and to secure and restrict PCR accessibility.

PROCEDURE:

Maitland Fire Rescue maintains strict requirements on the security and access of all PCR’s as well as the initial documentation created by the field providers in their preparation of a PCR.

• All preliminary documentation used by a crewmember to assist in the creation or modification of a PCR is the sole property of Maitland Fire Rescue.
• Each crewmember will be given a password to use Maitland Fire Rescue’s computer systems. Each member will also create a personal password for accessing TripTix patient care reporting.
• No crewmember may disclose his/her password to any other crewmember.
• Each crewmember is to access ONLY his/her PCR’s unless directed otherwise by the Privacy Officer or as permitted by management.
• No crewmember is to log onto any computer or password protected software under any user name other than his/her own.
• A PCR may be amended by a crewmember upon approval by the Privacy Officer or Management or Quality Assurance Representative.
• Printed PCR’s are to go immediately to a Supervisor for review or be shredded.
• All scratch paper used by a crewmember in the preparation of a PCR must be shredded immediately.