Receiving and Disbursement of Packages/Shipments

Section 1 - ADMINISTRATIVE

PURPOSE:

Provides a means for documentation that packages and shipments were received and distributed to the appropriate personnel.

Procedure:

• Upon signing for, accepting and/or receiving any package/shipment from an outside vendor, the receiving member shall document the following information on the “Packages/Shipments Received Log” (see attached).
  • The name of the member accepting/signing for the item
  • The name of the vendor that delivered the item
  • The name of the company from where the item originated
  • The number of boxes/packages received
  • Name of package recipient
  • Name of the Lieutenant/OIC/BC notified of the shipment
  • Name of member the package was forwarded to
  • Date and time the item was delivered/received
• The Lieutenant, Officer in Charge, or Battalion Chief for the station at which the shipment was received will be responsible for distributing the package to personnel responsible for its contents.
• In the event there is uncertainty as to whom the package should be delivered to, the Lieutenant, Officer in Charge, or Battalion Chief shall be permitted to open and inspect the item in order to indentify to whom it should be forwarded.
• In the event a shipment is received while crews are out of the station, personnel shall retrieve the packages from their alternate delivery site (usually city hall) as soon as possible and complete the “Packages/Shipments Received Log”.* It shall be the responsibility of the Lieutenant, Officer in Charge, or Battalion Chief for their respective stations to assure that the “Packages/Shipments Received Log” is completed for each delivery. The person receiving the package shall notify the intended recipient of its delivery and where the package was placed.