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==Section 1 - ADMINISTRATIVE==
===110.25 Financial Administration===


===PURPOSE:===
The purpose of this guideline is to establish the procedure for Fire Rescue personnel to make expenditures throughout a given fiscal year.

===PROCEDURE:===
* All purchases made by Fire Rescue personnel are to be approved or pre-approved by Fire Administration prior to any actual purchase.
* Shift members are to first contact the Department’s Administrative Assistant with the purchase request. The Administrative Assistant will subsequently gain approval for the requested item(s) or services from a Deputy Fire Chief or Fire Chief as needed.
* Once authorization has been given, the Administrative Assistant, utilizing the City Purchasing Policy as a guideline, will determine the best method of procurement and will inform the person making the request when all paperwork is complete and the purchase may be made.
* All City purchases must be made utilizing the City’s tax exempt status and all vendors will be provided a copy of the tax exempt card as needed.
* Employees who inadvertently neglect to exclude taxes when making a purchase will need to rectify the situation with the vendor.
* All receipts for purchases must given to the Department’s Administrative Assistant in a manner (i.e. envelope, taped to a full sheet of paper) that does not lead to possible loss or misplacement and will keep a copy for no less than 90 days.
* Department members are not authorized to accept offers of demonstration equipment from any vendor without the prior approval of Administration.
* No purchases of Department or City equipment, parts or supplies are to be made utilizing an employee’s personal funds with a reimbursement expectation unless prior approval is obtained from the Fire Chief.

[[Category:Rules and Regulations]]